LEGAL CONTRACT and RULES for SHORT-TERM RENTAL
[See Attached Sheets For Rules & Procedures]
Please NOTE: The signatory, below, accepts legal liability for any damage to or theft of NRHC property, and/or for any injury to any person or to persons who attend the event at the facility described below. The signatory also accepts legal responsibility for maintaining order at, and clean-up of, the event, and for complying with all applicable NRHC, municipal/state/federal codes and regulations.
NAME OF ONE PERSON (Specific Individual Responsible for Event) __________________________________________________________
HOME ADDRESS (of PERSON ABOVE) _____________________________________________________________________________
HOME ADDRESS & PHONE:_________________________________________
WEBSITE (if any):________________________________________
IF ORGANIZATION, NAME HERE :_________________________________________
<Check one or more facility, BELOW. A SEPARATE refundable DAMAGE DEPOSIT CHECK IS MANDATORY>
|PARADE GROUNDS (__)
Fee varies; limit 500
|SOUTH LAWN (__)
$45/hr; limit 200
|HERITAGE HALL T-2 (___)
$1675/event limit 200
--- Special Rates are Available for Civic & Non-Profit groups ---
EVENT DATE___________________TIME (from)________________(to)________________
Pre-event Prep Date ________________________Prep TIME_________________________
DESCRIBE THE EVENT:_______________________________________________________________
________________________________________________ Number of people attending: __________
ALCOHOLIC BEVERAGE USE?: Yes (___) No (___) <> LAWN ELECTRICITY? Yes (___) No (___)
KITCHEN USE?: Yes (___) No (___)
—>LESSEE SIGNATURE (SAME person AS ABOVE, only} X:____________________________________________________
SIGNATURE OF PERSON RENTING FACILITIES;
Certifying Renter's Agreement to all Rule & Procedures
Mandatory Pre-Event "Walk-Through" Date:______________________
RETURN this application TO: NRHC; 30 Ft. Missoula Rd.; Missoula, MT 59804 [at least two weeks prior to your event, unless early dates are pre-approved by phone: 396-4750] IMPORTANT: You must contact us at least two days prior to your event to verify entry key code!
—>DOOR ENTRY Key Code[s]:
Villa rear door:_____________ Heritage Hall side door:____________
OFFICE USE, ONLY: SPECIAL TERMS/NEEDS:_______________________________________________________________
___________________________DATE ENTERED ON WEBSITE CALENDAR?__________________
TOTAL USE FEE$________________<> <>CONTRACT IS COMPLETED & PAID?____________FEE CHECK NAME/DATE__________________________________
<>Damage Deposit Check Receive/amount___________________
—>THIS CONTRACT AND ITS EVENT DATE[s] ARE INVALID UNLESS ALL INFORMATION LINES ARE FILLED OUT & FEES PAID, – AND SIGNATORY HAS VERIFIED, TO NRHC, RECEIPT OF A COMPLETED COPY.
Northern Rockies Heritage Center
At Historic Fort Missoula
PROCEDURES & RULES
RENTER: Read All Pages Carefully Before Signing Contract
Enjoy your event at this nrhc facility
PLEASE BE AWARE:
NRHC IS A NON-PROFIT ORGANIZATION WITH LIMITED Staff Resources
—>NRHC PROVIDES ONLY specified LOGISTICAL SUPPORT FOR YOUR EVENT
—>NRHC DOES NOT SUPERVISE or HOST YOUR EVENT — YOU DO!
—>ALL PAYMENTS MUST BE RECEIVED and FINAL CONTRACT SIGNED
AT LEAST 2 WEEKS PRIOR TO YOUR EVENT
—>ALL CHECKS MUST MEMO THE EVENT DATE & LOCATION
—>YOU ARE REQUIRED TO MONITOR ALL GUESTS AT YOUR EVENT; PREVENT DAMAGE; CLEAN-UP; LOCK DOORS; SHUT LIGHTS AND HEATING/AC, AFTERWARD
)1( The person who SIGNS THE CONTRACT is the sole individual responsible for abiding by all rules; for communicating all PRIOR details about your event to NRHC staff; and for signing all personal checks for RENTAL FEES & DAMAGE DEPOSITS.
NRHC will not accept unrecognizable personal or organizational payment checks unless prior arrangements have been made.
)2( All logistical details which NRHC agrees to help you with must be stated in the CONTRACT, before your event.
)3( Any last-minute changes you may need to the Event Logistics listed in your initial contract must be approved in the contract by NRHC, at least one week before your event.
Northern Rockies Heritage Center
30 Fort Missoula Road, Missoula, MT 59804 (O) 406-728-3662
Events Co-Ordinator: Booking Agent @ 396-4750; Director: Jim Azzara (H) 728-4373
NOTE TO LEASE SIGNER:
One Person, only, is the Lease Signer. Said Signer is Legally Responsible to NRHC for Ensuring Lessee Compliance with All Rules and Contract Terms
RULES for LEASING of OUTDOOR LAWNS/GROUNDS
[A] DO NOT DRIVE VEHICLES ON LAWNS - OR HAMMER STAKES INTO LAWNS — BEFORE CHECKING WITH NRHC STAFF — FRAGILE SPRINKLER HEADS are UNDERNEATH. For vehicle/canopy access on lawns, Contact Bruce @239-2831 — before your event
[B] CONFIRM SPRINKLER SYSTEM SHUT-DOWN FOR WEEKDAY (Lawn) EVENTS — before your event. If your event is on any weekday, Monday-thru-Friday, Contact Bruce @ 239-2831
[C] CONFIRM ANY OUTDOOR ELECTRICITY NEEDS — before your event
[D] CLEAN-UP: Lawns must be left in original condition. Remove all litter, balloons, and event-signs!
RULES for LEASING of INDOOR HERITAGE HALL/VILLA
[A] CONFIRM DOOR-KEY ENTRY CODE with NRHC STAFF before your event
[B] PARKING IS ALLOWED in all lots & along all streets unless signs indicate restrictions
[C] ENTER & EXIT HERITAGE HALL ONLY FROM NW SIDE DOOR, OR REAR DOORS. Front doorway may not be used for Hall entry/exit. However, wedding/event photos under front-doorway portico ARE permitted.
[D] CONSULT STAFF for Location of Thermostat/Air Conditioning, Lighting, and Ceiling-fan Controls
[E] NO ENTRY TO T-2 HALL UPPER front LEVEL (leased offices of The Vital Ground Foundation)
[F] NO OPEN FLAME or SMOKING Inside Buildings; Smoking is Okay on Porches, Decks, & Lawns
[G] When Leaving: SHUT-OFF ALL LIGHTS/APPLIANCES & Lock All Doors. SHUT OFF Air Conditioner
[H] CLEAN-UP: You Must leave facility in clean condition — as you found it; furniture in original places!
(TRASH DISPOSAL LOCATION: Indicated by NRHC Staff during your pre-event "walk-through")
Failure to Reasonably Follow All Rules & Contract Terms Will Result in Forfeiture of Your Security/Damage Deposit, and/or legal recovery of damages by NRHC
For PROBLEMS during events: CALL NRHC PERSONNEL listed at top of Page
_________________ENJOY YOUR EVENT AT NRHC FACILITES!_________________
NORTHERN ROCKIES HERITAGE CENTER is a 501 [C] (3) NON-PROFIT ORGANIZATION DEDICATED to the HISTORIC PRESERVATION and PUBLIC-BENEFIT Re- USE of FORT MISSOULA